The 2023 edition of Adaptation Futures (AF2023) will take place in Montreal, Canada, October 2 to 6, 2023 with a hybrid format to allow innovative online participation. In addition, as an additional option to accommodate and increase participation, AF2023 seeks to establish one or two regional hubs during the conference as a complement and alternative to attending the conference in person in Montreal. More specifically, AF2023 is looking to establish collaborations with the Africa and Latin America regions to showcase adaptation to climate change. These hubs will be hosted by organizations or networks with the financial support of AF2023 and in close collaboration with the Canadian conference organizers to insure a successful and innovative Adaptation Futures event.
Adaptation Futures (AF) is the premier climate change adaptation conference series on the globe and a flagship event of the UN-led World Adaptation Science Program (WASP). It has been an essential venue for diverse state- and non-state actors, especially those based in the Global South, to communicate, identify, share and advance adaptation solutions on sound scientific grounds. Policy makers, funders, NGOs and IGOs, academic, as well as other stakeholders actively participated in AF conferences over the past 12 years.
AF2023 seeks to acknowledge our responsibility as a climate community to “walk the talk” on climate action by contributing to limit GHG emissions and by creating spaces for virtual engagement/participation and regional involvement. To these ends, McGill’s Faculty of Education and Ouranos are collaborating on a 2-year design-based research project aiming to catalog lessons on the move to hybrid conferencing from across the academic landscape.
The CTCN is a proud partner of this event and also a member of the Steering Committee organizing it.
AF2023 is looking for strong, experienced and highly motivated organizations or networks based in strategic locations in Africa and Latin America to take the lead with the regional hubs.
What kind of support to expect from the AF2023 organizers:
- Provide funding for the hub organization (exact amount to be confirmed). This will cover logistical aspects (meeting rooms for at least 100 persons; catering; high-speed internet connection, etc.) as well as associated personnel costs (salaries).
- Co-construct the hub scientific program in close collaboration with the hub organizers.
- Manage the registrations for the hub (it will be integrated into the main AF2023 website).
- Actively promote the hub on the AF2023 conference website, as well as social media channels and presentations.
- Provide high visibility for the hub organizer(s).
What is expected from the Hub organizer:
- Coordinate the hub logistics: ○ Identify potential venues for hosting the hub and participate in the final selection
- Manage all the logistical aspects (venue booking, location, catering, etc.).
- Coordinate the technological aspects with the Montreal organizers.
- Co-construct a multi-day scientific program of the hub in close collaboration with AF2023 organizers and AF2023 Scientific Committee. This may include interactions with other hubs if there are more than one.
- Propose one or several keynote speakers for the plenaries (to be delivered at the hub). Provide a detailed expenses report.
- Actively promote the hub and the conference in its network and possibly attract sponsors to increase the quality of the event.
If you are interested in proposing a hub, please send an expression of interest (4-6 pages) before December 21st, including the following elements:
- Name of the organization(s)* in charge of the hub
- Location of the proposed hub
- Details about past experiences in organizing conferences of minimum 100 participants
- Preliminary budget
- How you would envision or approach a regional hub?
- Networks and convening power (beyond just organizing a conference) -- i.e., how would you identify and reach researchers, practitioners, policymakers, and other actors in the adaptation space to ensure a solid cross-section of participants at the hub?